Hagley PCC - Minutes of Last PCC Meeting

Hagley Parochial Church Council


Minutes of the meeting held on Wednesday 18th March 2020 at 7.30pm via Zoom.

Present:  Richard Newton, Sue Priest, Chris Spencer, Gwen Shaw, Mollie McPherson, Iain Wright, Margaret Henderson, Elizabeth Benjamin, Ambrose Benjamin, Malcolm Roberts, Paul Evans.

  1. Opening Prayers: The Rector opened the meeting with prayers reflecting the current situation due to the Coronavirus. 

The PCC would like to thank Iain for setting up tonight’s meeting on Zoom, and for his assistance, especially as this is a new technology for most of the PCC members.

  1. Apologies:  Judy Day, Gill Richards, Barbara Albert, John Gowar, Margaret Rankin.
  2. Minutes of meeting held on 27th January 2020: These were approved and signed.
  3. Matters arising from the Minutes:
  1. Disclosure and Barring: We are unable to implement the new Church Hall agreements in the current circumstances, however when the hall reopens for bookings the new agreements can be signed. Completion of the Safeguarding training for the two remaining PCC members is also on hold.
  2. Volunteers: We still require a Churchwarden to replace Gwen and an Editor for Contact magazine.
  3. Matters relating to the Holy Cross Group: Sue Oliver has postponed the Pilgrimage project until next year.  The next Group Service has also been postponed.
  4. Contact Magazine: The April edition will be Toni’s last as editor. Richard will take over as a temporary measure until the end of the year.
  5. Christmas Fayre 2020: This will be discussed at a later meeting.
  6. Cashless collections: The PCC are keen to implement, as many churches are offering this as an alternative way of giving. It will be straightforward at St Saviour’s as the internet is already installed, but not at St. John’s. Malcolm offered to investigate how it can be implemented without internet access and will look for advice from the Diocese.
  1. New Parish Administrator:   The position was advertised in Contact Magazine and Hagley Village News. Eight applications were received and interviews were conducted by the Rector and Churchwardens.  Sue Priest has been appointed to start 30th March.
  2. Coronavirus: Advice from the Church of England is constantly evolving. No services or gatherings can be held in church, and although initially churches could stay open for private prayer, they now have to be closed. Weddings and Baptisms are cancelled, and funerals attended by minimum close family only. Richard will do a weekly service sheet to email to everyone, and a service to be shared via Zoom. We were reminded to light a candle at 7 pm Sunday 22nd March to show support and to remember those affected by the virus.
  3.  Finance:

a) Treasurer’s Report and 2019 Accounts: Accounts for the year end are ready to be finalised by Nick Webb. The PCC unanimously accepted the accounts - proposed by Malcolm and seconded by Ambrose. Although the 2020 accounts were looking positive as at the end of February, now due to the impact of the Coronavirus, income is looking uncertain. We may need to borrow funds from the Church Hall account and consider reviewing the amount paid towards the Parish Share. Funds in the Friends of St John’s account can only, under the terms of the trust, be used for the provision of music and maintenance of the fabric.

b) Other matters from the Finance Committee: The PCC are happy to approve the following for our Outreach giving for 2020: SARA (Severn Area Rescue Association), Music for Sanctuary, The Bishop’s Lent Appeal, ‘Discover You’- Wollaston.  The PCC are happy to approve the purchase of ‘SmartWater’, required for insurance purposes.

  1. Church Fabric:  St Saviour’s: Vestry is completely restored. The Quinquennial report is underway, although may be delayed due to the current situation. ‘SmartWater’ – only portable assets e.g. crosses remaining to be done. 
  2. Churchwardens Items: Gwen formally tendered her resignation as Churchwarden of St John’s. 
  3. Brief Group Reports:
  1. Bell Ringers and Handbell ringers: Practice suspended due to the current restrictions.
  2. Church Hall: Current hirers withdrawn at the moment due to the current restrictions on meetings. When they resume new Hirer Agreements will be put in place referencing Safeguarding. 
  3. Friends of St John’s: Nothing to report.
  4. HADAC Christian Aid: All events and collections cancelled due to the current restrictions.
  5. Messy Church and Sunday Club: The last session showed an increase in interest. Gill Quinlivan will continue Jayne Mottershead’s role when sessions recommence. 
  6. Music Festival Steering Group: A draft programme has been drawn up.  Music for Sanctuary Concerts 2020: Suspended due to the current restrictions. There will be live streaming of a concert at 3pm Sunday 22 March.
  7.  Social Events and Publicity: Nothing to report due to current circumstances.
  8. Deanery Synod: The Dean was unable to attend the meeting in February.
  1. Events and Services:
  1. Lent Groups:  Cancelled.
  2. Holy Week and Easter: Richard will continue with services via Zoom and will email service details so all can join in.  
  1. Correspondence: Nothing to report.
  2. Electoral Roll:  Stands at 124.  100 within the Parish, 24 living outside the Parish.
  3. A.O.B:  a) Arrangements for the AGM: As we are unable to hold an AGM the PCC unanimously agreed that everyone is to continue as at present.  The secretary will send out, via email, the Group Reports that have been received.

b) New Font for St. Saviour’s: This has been received and will be dedicated at a Sunday service.

  1. Jo Marsh and Richard Tandy, both of whom are unable to have visitors currently, would appreciate receiving emails.
  2. Date to be arranged for a presentation to both Tony B. and Toni on their respective retirements when current restrictions are lifted.



The meeting closed with Grace.


The next PCC meeting will be held on Thursday 14th May 2020 via Zoom.